Marks
A mark is an emoji label you put on a thing, like ✅ done or 🚨 urgent. Marks show where something stands at a glance, on the thing and over its tile, and everyone in the workspace adds their own.
What a mark is
Each mark has an emoji and a name. Each person can leave a given mark once on a thing, so the count on a mark is the number of people who left it.
- At the top of the thing: the mark row sits in the header, beside the ⭐. A count bubble on each mark says how many people left it.
- Over the tile: a thing's marks appear over its icon on the grid, filling from the top right, so the grid reads like a status board.
- In exports: Copy as Markdown and Download .md list each thing's marks with their counts.
Add and remove marks
Marks take one tap, and a second tap takes yours away.
- Open the thing.
- In the header, click a mark. Marks you haven't left show faded (with a count when others have left them); a mark you left yourself shows at full strength.
- Click your mark again to remove it. Other people's marks stay.
The row lists the workspace's default marks first, in their order, then every other mark the thing carries, most used first.
Faves
The ⭐ is a mark with a job of its own: it collects things in your Faves.
- Click the ⭐ in a thing's header (Add to Faves). Click it again (Remove from Faves) to take it out.
- The ⭐ Faves tile appears at the end of the workspace grid once you have a fave there, and lists yours, newest first.
- In the Faves view, drag a tile onto the round ✕ target to remove it from Faves.
The ⭐ doesn't count toward the workspace's mark names, and it never appears among the default marks. More in Find things.
Default marks
Every workspace has a list of up to 8 default marks: the faded one-tap marks offered beside the ⭐ on every thing in it.
The app's defaults
A workspace starts with the app's list, unless its template brings its own (Agent workflow does):
| Emoji | Name |
|---|---|
| ✅ | done |
| ⚠️ | important |
| ❌ | fix |
| 👀 | later |
| 🚨 | urgent |
| 💯 | agree |
| 👎 | dislike |
| 😂 | funny |
Change the list
- Open the workspace switcher and press the gear beside the current workspace.
- Choose the Default marks tab. The owner and admins can change the list; everyone else sees it read-only.
- Click an emoji to pick another, edit a name, use the up and down arrows to reorder, or ✕ to remove one. Add mark adds a row, up to 8.
- Click Save.
Use app defaults goes back to the app's list. Remove every row and things show only the marks people leave. Every mark needs a name and an emoji, names can't repeat, and view, peek and favorite are reserved for the app.
When you create a workspace
The creation form's Default marks tab shows the picked template's list. Edit it there and the new workspace starts with your version. See Workspaces.
Custom marks
For a mark that isn't in the list, make your own on the spot.
- Open the thing's ⋮ menu and choose Create Custom Mark. The Add Mark dialog opens.
- On Custom Mark, type a Mark Name (up to 100 characters) and pick an Emoji.
- Leave Mark this thing for me ticked to put your mark on the thing straight away, then click Create Mark.
The Quick Marks tab of the same dialog offers the workspace's default marks to pick from. A custom mark can't reuse a default mark's name.
How many marks a workspace can use
A workspace on Free can use up to 8 different mark names, and one on Plus up to 100, following the owner's plan. Every name anyone has used counts, default marks included; the ⭐ doesn't.
Who left a mark
Hover a mark with a count to see the people behind it.
The popup names the mark, then lists who marked it with their picture and the date. Your own entry reads You. Two notes can follow a name:
- (agent): an AI agent connected to that person's account left it, working as them. Marks pressed in the Claude Code plugin's pane travel over the agent's connection, so they carry this note too.
- (via Slack): the person pressed a mark button on an Everythings card in Slack. See Slack.
Whose marks people see
The owner or an admin decides, per workspace, whether members see each other's marks.
Under Workspace Settings › Default marks › Marks, the owner or an admin picks Everyone's marks (the default) or Only own marks. With Only own marks:
- Each person sees only the marks they left, on the thing and over its tile, each counted once.
- Other people's marks send no notification.
- Agents still read everyone's marks, so a shared status board keeps working for them.
Members see the setting read-only.
Marks and agents
Marks make a status vocabulary that people and AI agents share.
An agent can read marks and add or remove its own, by emoji and name, so a mark it sets looks exactly like one you tap. The Agent workflow template builds on this: its default marks are a review list (✅ done when a task is fine, ❌ fix when it needs a change, 👀 later to look again), and its instructions tell agents what each one means. Write your own meanings into the workspace's Agent Instructions.
See The Agent workflow for the loop and the Tools reference for add_mark and remove_mark.
Questions
What's the difference between a mark and a tag?
A tag is part of the thing, written by whoever edits it, and opens a list of every thing carrying it. A mark is a reaction each person adds or removes with one tap, counted per person and shown over the tile.
Can two people leave the same mark?
Yes. Each person can leave each mark once on a thing, and the count shows how many did. Hover the mark to see who.
Why can't I add another custom mark?
The workspace has reached its number of different mark names: 8 on Free, 100 on Plus, on the owner's plan. Reuse a mark that already exists, or the owner can upgrade. See Plans & limits.
Does changing the default marks remove marks people already left?
No. Default marks are only the offered list. Marks already on things stay, and still show in each thing's mark row after the defaults.
Do I get notified when someone marks my thing?
Yes, unless you turn off Marks on my things for that workspace. When the owner or an admin chose Only own marks, other people's marks send no notice. See Notifications.
Why does a mark say (agent) next to my name?
An AI agent connected to your account left it, working as you. The mark counts as yours; the note says how it got there.